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Data, Analysis & Documentation

Personnel Office Identifier (POI)

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Overview

  1. General
    1. Personnel Office Identifier (POI). A Personnel Office Identifier is a unique number that is assigned by the Office of Personnel Management (OPM) to identify a Federal civilian personnel office that has been delegated authority to appoint and separate employees, prepare personnel actions, maintain official personnel records, and administer programs for staff compensation, training and development, benefits and awards, and employee/labor relations. POIs are not intended for tracking purposes.
    2. Use of Data. The Office of Personnel Management (OPM) maintains a file of official personnel offices containing the mailing addresses, names and telephone numbers of responsible officials. Researchers and analysts at the Government Accountability Office, Merit Systems Protection Board, Office of Personnel Management and other agencies use the file to expedite the distribution of employee surveys and to perform other studies and analysis using the reporting data. Therefore, it is important that agencies keep address and contact information current and promptly report any new or terminated personnel offices to the OPM. OPM also maintains a database of active POI codes which is accessible to agencies throughout the Federal Government for their perspective use. Users may access this database by clicking on this link → POI codes.
  2. Reporting Requirements
    1. Agencies must complete and submit OPM Form 1396 (Request to Establish or Discontinue a Personnel Office Identifier (POI) or to Change POI Information) when the following takes place:
      • (1) New personnel offices are established.
      • (2) Personnel offices are discontinued.
      • (3) Changes are made to any of the requested information on the Form, including:
        • mailing address of the personnel office,
        • name or telephone number of the personnel officer, or
        • name or telephone number of the contact for employee surveys.
    2. Request should be submitted via email to Juwan Samuel at Juwan.Samuel@opm.gov or at CPDF@opm.gov
    3. Agencies will be notified via email when the requested action has been taken.