| Name | Description | Data Format | Data Length | Valid Values |
|---|---|---|---|---|
| BENEFITS CONTINUATION EMPLOYEES GROUP LIFE INSURANCE FEGLI ELECTION NOTIFICATION DATE | Date on which the notification of their right to continue benefits coverage during periods of non-Federal service letter was sent to employee. | Date | N/A | |
| BENEFITS CONTINUATION FEDERAL EMPLOYEE HEALTH BENEFITS FEHB ELECTION DATE | Date on which the employee elected or declined continuing benefits during non-Federal service. | Date | N/A | |
| BENEFITS CONTINUATION FEDERAL EMPLOYEE HEALTH BENEFITS FEHB ELECTION NOTIFICATION DATE | Date on which the notification of their right to continue benefits coverage during periods of non-Federal service letter was sent to employee. | Date | N/A | |
| BENEFITS CONTINUATION RETIREMENT ELECTION DATE | Date on which the employee elected or declined continuing benefits during non-Federal service. | Date | N/A | |
| BENEFITS CONTINUATION RETIREMENT ELECTION NOTIFICATION DATE | Date on which the notification of their right to continue benefits coverage during periods of non-Federal service letter was sent to employee. | Date | N/A | |
| BENEFITS CONTINUATION TERMINATION INSUFFICIENT PAY ELECTION DATE | Date on which the employee elected to continue or terminate Federal Employees Health Benefits (FEHB) during a period of non- or insufficient pay. | Date | N/A | |
| BENEFITS CONTINUATION TERMINATION INSUFFICIENT PAY NOTIFICATION DATE | Date on which the employee was notified of his/her right to continue or terminate benefits during a period of non- or insufficient pay. | Date | N/A | |
| CALENDAR DATE | The year, month, and day of the Gregorian calendar. | Date | N/A | |
| CAREER TENURE AUTHORITY CODE | Code for the appointment authority for the period of service that allowed the employee to gain career tenure. | Text_F | 3 | N/A |
| CREDITABLE MILITARY SERVICE | The years and months of military service that are creditable for annual leave accrual purposes. | Number_F | 6 | N/A |
| CURRENT APPOINTMENT AUTHORITY (2) | The law, executive order, rule, regulation, or other basis that, in addition to CURRENT APPOINTMENT AUTHORITY (1), authorizes an employee's most recent conversion or accession action. | Text_F | 3 | N/A |
| DATE OF BIRTH | An employee's date of birth. | Date | N/A | |
| EFFECTIVE DATE OF PERSONNEL ACTION | The effective date of a personnel action. | Date | N/A | |
| EFFECTIVE DATE OF PERSONNEL ACTION BEING CORRECTED | The EFFECTIVE DATE OF PERSONNEL ACTION, previously submitted to the Central Personnel Data File, that is being corrected. | Date | N/A | |
| EMPLOYEE NAME | The name by which a person is known or designated on all official transactions. | Text_V | 23 | N/A |
| EMPLOYEE WORK EMAIL | Employee's work email address assigned by the employee's agency. | Text_V | 60 | N/A |
| FEDERAL EMPLOYEES' GROUP LIFE INSURANCE FEGLI ELECTION EFFECTIVE DATE | Date on which the Federal Employees' Group Life Insurance (FEGLI) coverage is effective. | Date | N/A | |
| FEDERAL EMPLOYEES' GROUP LIFE INSURANCE FEGLI LIFE EVENT DATE | Date on which the employee had a life event that allows the employee/assignee to change Federal Employees' Group Life Insurance (FEGLI) coverage. | Date | N/A | |
| FEDERAL EMPLOYEES HEALTH BENEFITS (FEHB) EVENT CODE | Code for the event permitting the Federal Employees Health Benefits (FEHB) change for the employee. | Text_V | 4 | N/A |
| FEDERAL EMPLOYEES HEALTH BENEFITS FEHB ELECTION EFFECTIVE DATE | Date on which the employee's current Federal Employees Health Benefits (FEHB) coverage is effective. | Date | N/A | |
| FEGLI ASSIGNMENT INDICATOR | 5 CFR 870.101: Assign and assignment refer to an individual's irrevocable transfer to another individual, corporation, or trustee all ownership of FEGLI coverage (except Option C). Option C may not be assigned. | Text_F | 1 | N/A |
| FEGLI POST-ELECTION BASIC INSURANCE AMOUNT | 5 CFR 870.203: The post-election basic insurance amount of an individual who elects a Living Benefit is the amount of insurance left after the full or partial election. This amount is the individual's post-election BIA. This is NOT the amount of the living benefit (See below). The post-election BIA cannot change after the effective date of a Living Benefit election. Living Benefit 5 CFR 870.1102: An employee may elect to receive either: (i) A full Living Benefit, which is all of his/her Basic insurance, or (ii) A partial Living Benefit, which is a portion of his/her Basic insurance, in a multiple of $1,000. (2) An annuitant or compensationer may only elect to receive a full Living Benefit. |
Decimal | 9,2 | N/A |
| FROZEN SERVICE | The total years and months of civilian and military service that is creditable in a Civil Service Retirement System (CSRS) component of a FERS employee (RETIREMENT PLAN codes K, L, M, and N), or, in the case of a CSRS Offset employee (RETIREMENT PLAN codes C and E), the service that would be included in a CSRS component if the employee ever becomes covered by FERS. | Number_F | 4 | N/A |
| HYPOTHETICAL FULL-TIME REGULAR TOUR OF DUTY FOR PART-TIME EMPLOYEES | This is used to compute retirement benefit for part-time employees. This represents the number of hours generally considered to comprise a full-time schedule for the employee¿s particular employment group or class. This will usually be 80 hours for a bi-weekly pay period. There are, however, a few exceptions where the number of hours that comprise a full-time schedule may be higher or lower than 80 hours. See CSRS and FERS Handbook, section 81A2.2-1-C.1. | Decimal | 9,2 | N/A |
| LOCALITY ADJUSTMENT | ADJUSTED BASIC PAY minus BASIC PAY. | Number_F | 5 | N/A |
| NAME FAMILY | Non-chosen/inherited/married name by which a person is known or designated on all official transactions. | Text_V | 35 | N/A |
| NAME GIVEN | Given/chosen/often first name by which a person is known or designated on all official transactions. | Text_V | 35 | N/A |
| NAME MIDDLE | Middle name, or initial, by which a person is known or designated on all official transactions. | Text_V | 35 | N/A |
| NAME SUFFIX | Suffix to a full name on all official transactions. | Text_V | 4 | N/A |
| NATURE OF ACTION (2) | The specific personnel action used to create or change a civilian personnel record. | Number_F | 3 | N/A |
| NATURE OF ACTION BEING CORRECTED | The NATURE OF ACTION, previously submitted to the Enterprise Human Resources Integration, that is being corrected. | Number_F | 3 | N/A |
| ORGANIZATIONAL COMPONENT | The lowest administrative subdivision of an agency to which an employee is assigned. | Text_F | 18 | N/A |
| ORGANIZATIONAL TITLE | The name of the lowest administrative subdivision of an agency to which an employee is assigned. | Text_V | 179 | N/A |
| OTHER PAY | The difference between TOTAL SALARY and ADJUSTED BASIC PAY. This is the amount of any administratively uncontrollable overtime (AUO) pay, availability pay, RETENTION ALLOWANCE, or SUPERVISORY DIFFERENTIAL that may be paid after applying all appropriate pay caps. (Note that, in the Central Personnel Data File (CPDF) system, Total Salary is a system generated data element that does not include administratively uncontrollable overtime (AUO) pay or availability pay.) | Number_F | 6 | N/A |
| PART-TIME HOURS PER BIWEEKLY PAY PERIOD | The number of hours a part-time employee is scheduled to work during a biweekly pay period. This is used to compare the actual hours that the employee actually worked in the period. | Number_F | 2 | N/A |
| PERSONNEL ACTION AUTHORIZER TITLE | Title of the individual authorizing the personnel action. | Text_V | 60 | N/A |
| POSITION ORGANIZATION | The lowest subdivision of an organization to which an employee is assigned as indicated on his/her position description. | Text_V | 500 | N/A |
| POSITION TITLE DESCRIPTION | Official classification title description of the position of the employee. | Text_V | 60 | N/A |
| PRIOR ADJUSTED BASIC PAY | An employee's prior ADJUSTED BASIC PAY. | Decimal | 9,2 | N/A |
| PRIOR BASIC PAY | An employee's prior BASIC PAY. | Decimal | 9,2 | N/A |
| PRIOR DUTY STATION | An employee's prior DUTY STATION. | Text_F | 9 | N/A |
| PRIOR GRADE, LEVEL, CLASS, RANK, OR PAY BAND | An employee's prior GRADE, LEVEL, CLASS, RANK, OR PAY BAND. | Text_F | 2 | N/A |
| PRIOR LOCALITY ADJUSTMENT | An employee's prior LOCALITY ADJUSTMENT. | Number_F | 5 | N/A |
| PRIOR LOCALITY PAY AREA | An employee's prior LOCALITY PAY AREA. | Number_F | 2 | N/A |
| PRIOR OCCUPATION | An employee's prior OCCUPATION. | Number_F | 4 | N/A |
| PRIOR PAY BASIS | An employee's prior PAY BASIS. | Text_F | 2 | N/A |
| PRIOR PAY PLAN | An employee's prior PAY PLAN. | Text_F | 2 | N/A |
| PRIOR PAY RATE DETERMINANT | An employee's prior PAY RATE DETERMINANT. | Text_F | 1 | N/A |
| PRIOR POSITION NUMBER | Alpha-numeric code associated with the employee's prior position title as shown on the employee's prior position description. When action grants or continues entitlement to grade retention under 5 U.S.C. 5362, enter the position number of position employee actually occupies, not of the position whose grade the employee is retaining for pay and benefit purposes. | Text_V | 35 | N/A |
| PRIOR POSITION ORGANIZATION | The lowest subdivision of an organization to which an employee is assigned as indicated on his/her prior position description. | Text_V | 500 | N/A |