| Name | Description | Data Format | Data Length | Valid Values |
|---|---|---|---|---|
| OTHER PAY | The difference between TOTAL SALARY and ADJUSTED BASIC PAY. This is the amount of any administratively uncontrollable overtime (AUO) pay, availability pay, RETENTION ALLOWANCE, or SUPERVISORY DIFFERENTIAL that may be paid after applying all appropriate pay caps. (Note that, in the Central Personnel Data File (CPDF) system, Total Salary is a system generated data element that does not include administratively uncontrollable overtime (AUO) pay or availability pay.) | Number_F | 6 | N/A |
| PART-TIME HOURS PER BIWEEKLY PAY PERIOD | The number of hours a part-time employee is scheduled to work during a biweekly pay period. This is used to compare the actual hours that the employee actually worked in the period. | Number_F | 2 | N/A |
| PERSONNEL OFFICE IDENTIFIER | The identification of the Federal civilian personnel office authorized to appoint and separate an employee, and to the extent such functions have been delegated, prepare personnel actions, maintain official personnel records, and administer programs for staff compensation, training and development, benefits and awards, and employee and labor relations. | Number_F | 4 |
Current Values
|
| POSITION OCCUPIED | An employee's position in the Competitive Service, Excepted Service, or the Senior Executive Service. | Number_F | 1 |
Current Values
Past Values |
| POSITION SENSITIVITY AND RISK | The designation of the risk and sensitivity associated with a position. | Number_F | 1 |
Current Values
Past Values |
| PRIOR LOCALITY ADJUSTMENT | An employee's prior LOCALITY ADJUSTMENT. | Number_F | 5 | N/A |
| PRIOR LOCALITY PAY AREA | An employee's prior LOCALITY PAY AREA. | Number_F | 2 | N/A |
| PRIOR OCCUPATION | An employee's prior OCCUPATION. | Number_F | 4 | N/A |
| READING PROFICIENCY | The assessed proficiency of the individual in understanding a given written language. | Number_F | 2 |
Current Values
Past Values |
| SECURITY CLEARANCE LEVEL | The degree of potential access to information and materials. | Number_F | 1 |
Current Values
Past Values |
| SERVICE OBLIGATION TYPE CODE | Reason for employee's service obligation. | Number_F | 2 |
Current Values
Past Values |
| SOCIAL SECURITY NUMBER | The number assigned to an employee's social security account. | Number_F | 9 | N/A |
| SOCIAL SECURITY NUMBER BEING CORRECTED | The SOCIAL SECURITY NUMBER, previously submitted to the Enterprise Human Resources Integration (EHRI), that is being corrected. | Number_F | 9 | N/A |
| SPEAKING PROFICIENCY | The assessed proficiency of the individual in speaking a given language. | Number_F | 2 |
Current Values
Past Values |
| SUPERVISORY STATUS | The nature of managerial, supervisory, or non-supervisory responsibility assigned to an employee's position. | Number_F | 1 |
Current Values
Past Values |
| TENURE | For purposes of reduction in force, the retention group in which an employee is placed based on the employee's type of appointment. | Number_F | 1 |
Current Values
Past Values |
| TYPE OF APPOINTMENT | The type of appointment under which an employee is serving. | Number_F | 2 |
Current Values
Past Values |
| VETERANS PREFERENCE | An employee's category of entitlement to preference at time of appointment in the Federal service based on active military service that terminated honorably. | Number_F | 1 |
Current Values
Past Values |
| WRITING PROFICIENCY | The assessed proficiency of the individual in writing a given language. | Number_F | 2 |
Current Values
Past Values |
| YEAR DEGREE OR CERTIFICATE ATTAINED | The calendar year during which the employee received the degree or certificate shown for EDUCATION LEVEL. | Number_F | 4 | N/A |
| ALTERNATE WORK SCHEDULE CODE | Indicates if an employee is currently on an alternative work schedule (AWS). | Number_F | 3 |
Current Values
Past Values |
| CORRESPONDENCE GEOGRAPHIC LOCATOR CODE | Geographic Locator Code for an address. | Number_F | 9 | N/A |
| PAY PERIOD NUMBER | Payroll-provider specific payroll run number. | Number_F | 6 | N/A |
| TRAINING CREDIT DESIGNATION TYPE CODE | Code for the type of academic credit hours or continued education units earned by the employee for the completed training course. | Number_F | 2 |
Current Values
Past Values |
| TRAINING CREDIT TYPE CODE | Code representing the type of credit hours the employee received for the completed training. | Number_F | 2 |
Current Values
Past Values |
| TRAINING DELIVERY TYPE CODE | Code for the type of training delivery for the training course completed by the employee. | Number_F | 2 |
Current Values
Past Values |
| TRAINING PURPOSE TYPE CODE | Code representing the purpose of the training completed by the employee. | Number_F | 2 |
Current Values
Past Values |
| TRAINING SOURCE TYPE CODE | Source of the training which has been completed by the employee. | Number_F | 2 |
Current Values
Past Values |
| TRAINING TYPE CODE | Code for the type of training which has been completed by the employee. | Number_F | 2 |
Current Values
Past Values |
| TRAINING TYPE SUB CODE | Code for the sub-type of training which has been completed by the employee. | Number_F | 2 |
Current Values
Past Values |
| RESERVIST DIFFERENTIAL AMOUNT | Amount of reservist differential an employee received during a pay period, as authorized under 5 U.S.C. 5538 or similar authority. | Decimal | 9,2 | N/A |
| ROUTINE TELEWORK HOURS IN PAY PERIOD | Number of hours worked as part of a previously approved, ongoing, and regular telework schedule. Telework means working any part of regular, paid hours, at an approved alternative worksite, such as an employee¿s home. When reporting telework hours do NOT include any part of mobile work, such as work completed during official travel, commuting, or from a customer site. | Decimal | 9,2 | N/A |
| ROUTINE TELEWORK INSTANCES IN PAY PERIOD | Number of instances during the pay period that an employee teleworked, and where those instances were part of a previously approved, ongoing and regular telework schedule. For this purpose, an “instance” means when an employee teleworks a full work day OR any part of a work day within their regular scheduled tour of duty from an alternative location. For this data element, telework has the same meaning as in the definition given for ‘Routine Telework Hours’. | Decimal | 9,2 | N/A |
| SITUATIONAL TELEWORK HOURS IN PAY PERIOD | Number of hours during the pay period that an employee teleworked, and where those hours were NOT part of a previously approved, ongoing and regular telework schedule. Situational telework examples include telework as a result of inclement weather, doctor appointment, or special work assignments. Telework means working any part of regular, paid hours, at an approved alternative worksite, such as an employee¿s home. When reporting telework hours do NOT include any part of mobile work, such as work completed during official travel, commuting, or from a customer site. | Decimal | 9,2 | N/A |
| SITUATIONAL TELEWORK INSTANCES IN PAY PERIOD | Number of instances during the pay period that an employee teleworked, and where those instances were NOT part of a previously approved, ongoing and regular telework schedule (e.g., telework as a result of inclement weather, doctor appointment, or special work assignments). For this purpose, an “instance” means when an employee teleworks a full work day OR any part of a work day within their regular scheduled tour of duty from an alternative location. For this data element, telework has the same meaning as in the definition given for ‘Situational Telework Hours’. | Decimal | 9,2 | N/A |
| RETENTION INCENTIVE AMOUNT (LIKELY TO LEAVE FOR A DIFFERENT FEDERAL POSITION) - TITLE 5 USC 5754 | Dollar amount of a retention incentive under 5 CFR 575.315 that is paid to an employee during a pay period when the employee is likely to leave for a different Federal position. (The retention incentive was authorized under legal authority codes VPA or VPB.) This does not include retention incentives authorized under authorities other than 5 U.S.C. 5754. | Decimal | 9,2 | N/A |
| BORDER PATROL OVERTIME SUPPLEMENT | Amount of Border Patrol Overtime Supplement paid for a pay period, as authorized under 5 U.S.C. 5550. (Restricted to GS-1896 Border Patrol agents in the Customs and Border Protection of the Department of Homeland Security.) | Decimal | 9,2 | N/A |
| DISABLED VETERAN LEAVE – BALANCE OF HOURS | Balance of disabled veteran leave hours not used or forfeited, as of the end of the pay period. Eligible employees are credited with an initial balance of hours at the beginning of a 12-month eligibility period based on their work schedule (e.g., 104 hours for a regular (nonseasonal) full-time employee), after applying any required offsets. The balance may be adjusted based on changes in an employee’s work schedule. Disabled veteran leave must be used within the 12-month eligibility period or it is forfeited at the end of that period. (See 5 U.S.C. 6329 and 5 CFR part 630, subpart M.) | Decimal | 9,2 | N/A |
| DISABLED VETERAN LEAVE – HOURS USED IN PAY PERIOD | Number of disabled veteran leave hours used in the pay period. Leave must be used for medical treatment of a qualifying service-connected disability. (See 5 U.S.C. 6329 and 5 CFR part 630, subpart M.) | Decimal | 9,2 | N/A |
| DISABLED VETERAN LEAVE – HOURS USED YTD | Total number of disabled veteran leave hours used year-to-date in the leave year. Includes leave used retroactively in past pay periods. Leave must be used for medical treatment of a qualifying service-connected disability. (See 5 U.S.C. 6329 and 5 CFR part 630, subpart M.) | Decimal | 9,2 | N/A |
| PAID HOLIDAY TIME OFF | Number of paid nonovertime hours an employee has off because of Federal holidays during the pay period. INCLUDE: • Official Federal holidays (5 U.S.C. 6103(a)) or In-lieu-of holidays, as applicable • Presidential Inauguration Day where applicable (specified DC area) • Federal holidays declared by Executive order, which are treated as holidays for pay and leave purposes (such as the day before or after December 25 or a day commemorating a recently deceased President). | Decimal | 9,2 | N/A |
| WEATHER AND SAFETY LEAVE HOURS USED | Number of hours used during the pay period in which an employee is placed on weather and safety leave. This leave may be used only if the employing agency determines that the employee or group of employees is/are prevented from safely traveling to, or safely performing work at, an approved location. There is no restriction on the number of hours an employee may be placed on weather and safety leave. | Decimal | 9,2 | N/A |
| BEREAVEMENT LEAVE- HOURS USED | Number of hours of paid bereavement leave used during the pay period under 5 U.S.C. 6329d or a similar authority. | Decimal | 9,2 | N/A |
| ADJUSTED BASIC PAY | The sum of an employee's rate of basic pay and any basic pay supplement (standard OR special), after applying any applicable pay cap. A basic pay supplement is defined as a regular, fixed supplemental payment (paid in conjunction with base pay) for nonovertime hours of work that is creditable as basic pay for retirement purposes, excluding any type of premium payment or differential that is triggered for working certain hours of the day or week or for being subjected to certain working conditions. | Decimal | 9,2 | N/A |
| AWARD AMOUNT | Gross dollar amount of an award or bonus given as cash. | Decimal | 9,2 | N/A |
| AWARD DOLLARS | The gross dollar amount of an award. | Decimal | 9,2 | N/A |
| AWARD HOURS | The number of hours given as a time-off award. Only include if the personnel action is an award action for time off. | Decimal | 9,2 | N/A |
| AWARD PERCENT | Percent of salary received as an award. Only include if the personnel action is an award action based on a percentage of the employee's salary. | Decimal | 6,2 | N/A |
| FEGLI POST-ELECTION BASIC INSURANCE AMOUNT | 5 CFR 870.203: The post-election basic insurance amount of an individual who elects a Living Benefit is the amount of insurance left after the full or partial election. This amount is the individual's post-election BIA. This is NOT the amount of the living benefit (See below). The post-election BIA cannot change after the effective date of a Living Benefit election. Living Benefit 5 CFR 870.1102: An employee may elect to receive either: (i) A full Living Benefit, which is all of his/her Basic insurance, or (ii) A partial Living Benefit, which is a portion of his/her Basic insurance, in a multiple of $1,000. (2) An annuitant or compensationer may only elect to receive a full Living Benefit. |
Decimal | 9,2 | N/A |
| HYPOTHETICAL FULL-TIME REGULAR TOUR OF DUTY FOR PART-TIME EMPLOYEES | This is used to compute retirement benefit for part-time employees. This represents the number of hours generally considered to comprise a full-time schedule for the employee¿s particular employment group or class. This will usually be 80 hours for a bi-weekly pay period. There are, however, a few exceptions where the number of hours that comprise a full-time schedule may be higher or lower than 80 hours. See CSRS and FERS Handbook, section 81A2.2-1-C.1. | Decimal | 9,2 | N/A |