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Data, Analysis & Documentation

ETHNICITY AND RACE IDENTIFICATION

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Definition: An employee's ethnicity and race identification.
Data Format: Number_F
Data Length: 6
Applicability: Enterprise Human Resources Integration, Dynamics Feed
Enterprise Human Resources Integration, Status Feed
Notes:

The data standard is applicable to accessions occurring on or after January 1, 2006, and is required for accessions occurring on or after July 1, 2006. For accessions occurring prior to July 1, 2006, the Race or National Origin data standard may continue to be used.

The data standard consists of one ethnicity category (Hispanic or Latino) and five race categories. All applicable categories may be selected, and at least one category must be selected, (unless one of the exceptions below applies). The code consists of six positions, one for each of the six categories:

(1) Hispanic or Latino. The first position pertains to Hispanic or Latino (a person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race), where a numeric code of 1 indicates Hispanic or Latino and a numeric code of 0 indicates not Hispanic or Latino.

(2) American Indian or Alaska Native. The second position pertains to American Indian or Alaska Native (a person having origins in any of the original peoples of North and South America, including Central America, and who maintains tribal affiliation or community attachment), where a numeric code of 1 indicates American Indian or Alaska Native and a numeric code of 0 indicates not American Indian or Alaska Native.

(3) Asian. The third position pertains to Asian (a person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam), where a numeric code of 1 indicates Asian and a numeric code of 0 indicates not Asian.

(4) Black or African American. The fourth position pertains to Black or African American (a person having origins in any of the black racial groups of Africa), where a numeric code of 1 indicates Black or African American and a numeric code of 0 indicates not Black or African American.

(5) Native Hawaiian or Other Pacific Islander. The fifth position pertains to Native Hawaiian or Other Pacific Islander (a person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands), where a numeric code of 1 indicates Native Hawaiian or Other Pacific Islander and a numeric code of 0 indicates not Native Hawaiian or Other Pacific Islander.

(6) White. The sixth position pertains to White (a person having origins in any of the original peoples of Europe, the Middle East, or North Africa), where a numeric code of 1 indicates White and a numeric code of 0 indicates not White.

A) Because this is a voluntary form, if an employee requests that no ethnicity or race identification information be placed in their record the field will remain blank.

B) If a completed SF-181 (Ethnicity and Race Identification) form is not available for the hiring agency processing the employees appointment action, the field will remain blank

Valid Values: Current Values
Past Values